THE BIZ DOC
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Stage I |
The Invisible Wall |
Stage II |
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PERSONALITY |
Owner/Operator is an entrepreneur: a craftsman, salesman or inventor. Minimal management skills, poor listener. Loves winning, risks, control, and money. |
Owner/Operator now working 7 days per week, always overloaded, behind and can’t catch up, procrastinating on decisions, makes them alone. Bottleneck. |
Manager is charismatic leader, team builder and coach. Works through people, gets satisfaction from their success. A supervisor of supervisors, centered. |
STYLE |
O/O is autocratic, directly supervises all employees. Hands-on manager, drives hard, puts out fires, solves problems, does it own way, resents partners. |
O/O hasn’t delegated authority. Has no team, no one taking responsibility. Results and morale low. Weak subordinates are pushing for results, not led. |
Manager plans carefully, hires the best, enrolls them in his/her vision, organizes around plan and budget, delegates authority, holds accountable for results. |
PURPOSE |
O/O has vague ream about his/her big Purpose. Usually thinks it’s making money. Focused on survival. Generally is getting out of, not into, something. |
O/O questioning why he’s in business. Money isn’t satisfying, could make more working a job, no time for enjoyment, family problems reaching crisis stage. |
Manager has fairly clear idea about his/her Purpose in life. Is beyond survival, into security, relationships. Moving toward definite goal. |
VISION |
O/O has only vague, uncommunicated idea of the vision (s)he aims to achieve in life, and how it will impact world. Each employee usually has own vision. |
O/O loses any vision (s)he had in the rush to catch up. Customers seen as problems, not friends. Secretly hopes things will slow down. Burning out. |
Manager’s Vision is clear as to results desired and their impact on the world. (S)he communicates these clearly and enrolls employees in his/her vision. |
MISSION |
O/O rarely understands that a Mission of service is mandatory for success. (S)he serves intuitively. Employees are usually into self-serving. |
O/O without clear mission vacillates between serving customers and covering ass. Employees catch flack from boss and customers, are into looking good. |
Manager knows that service is the only thing customers will consistently seek out and pay for. Each employee is enrolled in Mission of customer service. |
GOALS & OBJECTIVES |
O/O has only vague, nonspecific, unwritten, poorly developed, short-range Goals. Poorly communicated, the employees must follow their leader on faith alone. |
O/O now has less time to develop and communicate goals. Goals are short range (like one week), deal with catching up, meeting competition, paying IRS. |
Manager works with the management team to develop realistic short and long range Goals to which they fully subscribe. Holds managers accountable. |
BUSINESS PLAN |
O/O has Business Plan in his/her head: only writes it to seek capital. Operates by seat of pants, not using plan to run things. Changes plan frequently. |
O/O utilizing no written plan. Employees must check each move with boss. Plan reactive, knee jerk, changes frequently, confusion rampant. Company adrift. |
Manager develops Business Plan to achieve goals. Operates entirely by plan and budget. Everyone knows what is expected and what they have to work with. |
SALES FORECAST |
O/O has poorly conceived Sales Forecast, usually developed without sales personnel input. Based on % annual increase and not on market penetration. |
O/O always shooting for more sales, going for “all there is”, not just market share. Constantly frustrated. Expectations unrealistic, unsubscribed. |
Manager carefully develops Sales Forecast with sales manager, plans for market penetration and share, creating competition, not reacting to it. |
BUDGET |
O/O has Budget, if any, based on past history. Decisions based on cost or cash available, not future potential. Usually not communicated nor followed. |
O/O makes Budget without input from employees. Tries to hold them accountable without giving them authority. Frustrated employees disloyal, defect. |
Manager generates a Budget to capitalize o potential opportunities in Sales Forecast. Bank financing is available. Manager lets budget control. |
CASH FLOW |
O/O fails to forecast or control Cash Flow and lives from crunch to crunch. Needs capital, but banks and investors wary, reject loan requests. |
O/O constantly surprised by cash shortages. Wary banks reject/call loans, Receivables lagging, payables age, taxes postponed. Time wasted chasing money. |
Manager careful forecasts Cash Flow for smooth operations, good bank relations, and to earn on idle cash. He tolerates no surprises here. |
PROGRESS REPORTS |
O/O rarely has Progress Reports or financial statements that are current enough to guide present decisions or assist in future plans. |
O/O has little current information, making educated guesses. Promises not being met on time. Determines business health from bank balance. |
Manager establishes a system of Progress Reports to enable corrections to be made daily, if necessary. Financial statements are received promptly. |
ORGANIZATION CHART |
O/O feels no need for Organization Char6t delineating authority and responsibility. All answer directly to O/O, who makes all decisions, has all authority. |
O/O supervising all, not delegating authority, productivity poor. Employees feel they’re not trusted, big motivational problem, turnover high. |
Manage constantly updates Organization Chart to communicate lines of authority and responsibility. All matters come through channels; resolved at lowest level. |
JOB DESCRIPTIONS |
O/O has not written Job Descriptions. Jobs change frequently, all must wear many hats. Fears challenge from, and dependency on strong capable people. |
O/O has not managers, only workers, and they don’t know their authority or accountability. Can’t expand beyond capability of owner and/or weak employees. |
Manager requires written Job Descriptions showing a payback before anyone is hired. Must show duties, authority, sales and contribution responsibility. |
OPERATING MANUALS |
O/O has not time to develop Operating Manuals and procedures. Minimal records are kept. Systems developed as needed by person needing them. |
O/O overloaded, no time to organize, everyone doing own thing, own way. (S)he must solve all problems, train all personnel, make decisions. Chronic fatigue. |
Manager procures Operating manuals covering all repetitive tasks. Sales, orders, manufacturing, shipping, billing, etc., have standard procedures. |
POLICY MANUAL |
O/O too busy to put Policy in writing. Policy is created moment to moment to fit individual needs. New and changing laws create increasing liability. |
O/O administering policy for employees, playing favorites. Policies not understood, not uniform. Morale low, resentment high, lawsuits pending. |
Manage creates and enforces company Policy Manual. Policies serve company needs and are consistent for all. Time saved and complaints/lawsuits reduced. |