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The Invisible Wall
By Monte Pendleton, Silver Fox Advisor


Every entrepreneur, sooner or later, runs into the Invisible Wall: a reluctant series of difficulties that form a barrier to his, or her, company’s continued growth and success.  This need not to be debilitating, or fatal collision, but often times is. 

This article will look at (1) what causes the wall? (2) How to identify it; and (3) what can be done about it.

First, the Invisible Wall is created as your business grows and succeeds.  As your business grows, it must advance from Stage I to Stage II, or from Stage II to Stage III.  This article will only deal with the transition from Stage I to Stage II.  There is no particular time schedule for this, but the ending of Stage I usually becomes apparent when the requisite managerial skills start to change.  The very personality, strengths and capabilities that enabled you to succeed as a Stage I entrepreneur, or start-up Owner/Operator, will now actually become detrimental to you as you approach Stage II.

Secondly, it is important for every Owner/Operator to be able to recognize when he, or she, is nearing the Invisible Wall; that point where their results will become limited by their management style.  Let me use an example:  A dog on a leash.  We’ve all seen a tethered dog jerking and jumping vigorously, yet getting nowhere.  If you think about it, you may be able to see a similarity in your own business.  You may be working harder that ever, yet you just can’t seem to progress further.  Sales are becoming erratic, profits uncertain and problems are mounting.  Every time some part of the business advances, some other part retreats.  We will look at some more of the telltale signs of the Wall in a moment.

Thirdly, what can be done to keep the Wall from being debilitating?  The fact is, if you recognize that the Wall is really there, you then will have the opportunity to begin learning to manage in a way that will either carry you through the Wall, or permit you to back away from the Wall and regroup your resources.

At this point you have several choices 1) You may choose to quit expanding and stay the size you are, 2) You may choose to modify your management style and continue to Stage II, 3) You may choose to replace yourself with a professional manager and take a different posture within your company, one for which you are especially qualified, 4) You may choose to sell your current business and start another new business.  Let’s consider which of these four choices you might want to pursue.

First, you can choose to slow down, to quit pushing for continued growth.  This is neither bad, nor wrong.  Many small businesses choose to stay at their current size, since it best fits their management style.  Unless there is a real drive to grow and expand, this may be your wisest choice.

Secondly, you can choose to make the personal changes necessary to become a Stage II manager.  If this looks like your choice, it will be advisable to seek out professional assistance, such as a Mentor, who can guide and coach you through each step of change.  A Silver Fox Advisor or professional mentor can assist you in achieving positive results right from the very first hour spent with you.  Whoever you choose as a mentor, please be sure that you have chosen a former business owner who has been in your shoes and understands the emotional side of entrepreneurship from a personal perspective. There will still be a big job ahead, but success will bring giant rewards and tremendous satisfaction.

Thirdly, you can hire or promote a Stage II manager.  This will allow you to stay around and break in your successor.  However, it is difficult, after many years at the helm to turn the wheel over to another person, and then stay out of the new manager’s way.  I feel that an Entrepreneur, or Stage I manager, who guides his/her company through the start-up snares, and then chooses to pass on the leadership baton, is a true success —  A far greater success than one who hits the Invisible Wall, and struggles there for years without progress.

In keeping with this solution, you can choose to fill the job of your choice.  Most often Owner/Operators move up to Chairman.  However, this may be just another job for which you are not fully qualified.  You might experience far greater satisfaction from filling another position in which you have excelled earlier.  Good examples would be selling, product development, or public relations.

Your fourth possibility would be to sell your company.  In that event, you could probably stay on as an employee, or consultant, retire, or start over with a new start-up company of your own.  If you choose the latter, you will find the going easier the second time around because you are now a Stage I expert.  Lessons learned from the first business will boost you way up the ladder of success with the new company.

The most important thing for every entrepreneur to remember is that there are three stages to every business.  Each has an invisible wall between them.  You will want to learn to identify the Wall so that you can avoid crashing into it unaware.  You are a real success right now having survived Stage I.  You can prepare to quit a winner, or you can continue on with this new map of the shoals that lie ahead.

Let’s now examine the differences in management styles needed in Stages I and II as well as the identifying marks of the approaching Wall, which divides these two stages.  Using a highlighter, mark each item, positive or negative, that tends to describe how you and your company are presently operating.

Now look back at the chart and notice where most of your highlighting has occurred.  If it is the third column, you have successfully moved through the Invisible Wall into the important growth stage of your business.  You can count on expanding sales and profits for many years to come.

If however, your highlighting is in the first column you are approaching the Wall.  If it is both the first and the second column, you are in collision with the Wall.

Now, having discovered where you are in relation to the Wall you will want to consider one of the four choices mentioned earlier.  If you elect the second choice, you will be putting your company back on the road to success.  One choice is not necessarily better than another.  Choose the one that works best for you.

However, if you highlighted mostly in columns one and two, and if you choose to do nothing, to take none of the four choices, this will ultimately assure the failure of your business.  Owner/Operators who deny that the problem is at the top, who fail to recognize that the problem is one of management style, are headed for trouble.  The usual response is to throw more money at the problem, change everything and everybody, but not change your management style.  Either the business will fail or creditors will force changes.  Neither will be a pleasant experience.

Your actions today will determine whether the wall remains a roadblock, or whether it becomes a stepping stone to success.  The choice, if made early enough, can be a very rewarding and positive experience.

Now, let’s look at the chart below to see what happens in each area of the business when the Invisible Wall is in front of you and what you can look forward to when you grow and move away from it. Get your highlighter ready…


Stage I
Start-Up Phase

The Invisible Wall

Stage II
Growth or Momentum Phase

 

 

 

 

PERSONALITY

Owner/Operator is an entrepreneur: a craftsman, salesman or inventor.  Minimal management skills, poor listener.  Loves winning, risks, control, and money.

Owner/Operator now working 7 days per week, always overloaded, behind and can’t catch up, procrastinating on decisions, makes them alone.  Bottleneck.

Manager is charismatic leader, team builder and coach. Works through people, gets satisfaction from their success.  A supervisor of supervisors, centered.

STYLE

O/O is autocratic, directly supervises all employees.  Hands-on manager, drives hard, puts out fires, solves problems, does it own way, resents partners.

O/O hasn’t delegated authority.  Has no team, no one taking responsibility.  Results and morale low.  Weak subordinates are pushing for results, not led.

Manager plans carefully, hires the best, enrolls them in his/her vision, organizes around plan and budget, delegates authority, holds accountable for results.

PURPOSE

O/O has vague ream about his/her big Purpose.  Usually thinks it’s making money.  Focused on survival.  Generally is getting out of, not into, something.

O/O questioning why he’s in business.  Money isn’t satisfying, could make more working a job, no time for enjoyment, family problems reaching crisis stage.

Manager has fairly clear idea about his/her Purpose in life.  Is beyond survival, into security, relationships.  Moving toward definite goal.

VISION

O/O has only vague, uncommunicated idea of the vision (s)he aims to achieve in life, and how it will impact world.  Each employee usually has own vision.

O/O loses any vision (s)he had in the rush to catch up.  Customers seen as problems, not friends.  Secretly hopes things will slow down.  Burning out.

Manager’s Vision is clear as to results desired and their impact on the world.  (S)he communicates these clearly and enrolls employees in his/her vision.

MISSION

O/O rarely understands that a Mission of service is mandatory for success.  (S)he serves intuitively.  Employees are usually into self-serving.

O/O without clear mission vacillates between serving customers and covering ass.  Employees catch flack from boss and customers, are into looking good.

Manager knows that service is the only thing customers will consistently seek out and pay for.  Each employee is enrolled in Mission of customer service.

GOALS & OBJECTIVES

O/O has only vague, nonspecific, unwritten, poorly developed, short-range Goals. Poorly communicated, the employees must follow their leader on faith alone.

O/O now has less time to develop and communicate goals.  Goals are short range (like one week), deal with catching up, meeting competition, paying IRS.

Manager works with the management team to develop realistic short and long range Goals to which they fully subscribe.  Holds managers accountable.

BUSINESS PLAN

O/O has Business Plan in his/her head:  only writes it to seek capital.  Operates by seat of pants, not using plan to run things.  Changes plan frequently.

O/O utilizing no written plan.  Employees must check each move with boss.  Plan reactive, knee jerk, changes frequently, confusion rampant.  Company adrift.

Manager develops Business Plan to achieve goals.  Operates entirely by plan and budget.  Everyone knows what is expected and what they have to work with.


SALES FORECAST

O/O has poorly conceived Sales Forecast, usually developed without sales personnel input.  Based on % annual increase and not on market penetration.

O/O always shooting for more sales, going for “all there is”, not just market share.  Constantly frustrated.  Expectations unrealistic, unsubscribed.

Manager carefully develops Sales Forecast with sales manager, plans for market penetration and share, creating competition, not reacting to it.

BUDGET

O/O has Budget, if any, based on past history.  Decisions based on cost or cash available, not future potential.  Usually not communicated nor followed.

O/O makes Budget without input from employees.  Tries to hold them accountable without giving them authority.  Frustrated employees disloyal, defect.

Manager generates a Budget to capitalize o potential opportunities in Sales Forecast.  Bank financing is available.  Manager lets budget control.

CASH FLOW

O/O fails to forecast or control Cash Flow and lives from crunch to crunch.  Needs capital, but banks and investors wary, reject loan requests.

O/O constantly surprised by cash shortages.  Wary banks reject/call loans,  Receivables lagging, payables age, taxes postponed.  Time wasted chasing money.

Manager careful forecasts Cash Flow for smooth operations, good bank relations, and to earn on idle cash.  He tolerates no surprises here.

PROGRESS REPORTS

O/O rarely has Progress Reports or financial statements that are current enough to guide present decisions or assist in future plans.

O/O has little current information, making educated guesses.  Promises not being met on time.  Determines business health from bank balance.

Manager establishes a system of Progress Reports to enable corrections to be made daily, if necessary.  Financial statements are received promptly.

ORGANIZATION CHART

O/O feels no need for Organization Char6t delineating authority and responsibility.  All  answer directly to O/O, who makes all decisions, has all authority.

O/O supervising all, not delegating authority, productivity poor.  Employees feel they’re not trusted, big motivational problem, turnover high.

Manage constantly updates Organization Chart to communicate lines of authority and responsibility.  All matters come through channels; resolved at lowest level.

JOB DESCRIPTIONS

O/O has not written Job Descriptions.  Jobs change frequently, all must wear many hats.  Fears challenge from, and dependency on strong capable people.

O/O has not managers, only workers, and they don’t know their authority or accountability.  Can’t expand beyond capability of owner and/or weak employees.

Manager requires written Job Descriptions showing a payback before anyone is hired.  Must show duties, authority, sales and contribution responsibility.

OPERATING MANUALS

O/O has not time to develop Operating Manuals and procedures.  Minimal records are kept.  Systems developed as needed by person needing them.

O/O overloaded, no time to organize, everyone doing own thing, own way.  (S)he must solve all problems, train all personnel, make decisions.  Chronic fatigue.

Manager procures Operating manuals covering all repetitive tasks.  Sales, orders, manufacturing, shipping, billing, etc., have standard procedures.

POLICY MANUAL

O/O too busy to put Policy in writing.  Policy is created moment to moment to fit individual needs.  New and changing laws create increasing liability.

O/O administering policy for employees, playing favorites.  Policies not understood, not uniform.  Morale low, resentment high, lawsuits pending.

Manage creates and enforces company Policy Manual.  Policies serve company needs and are consistent for all.  Time saved and complaints/lawsuits reduced.



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